Adding data from Non-Reporting to Parents schools

Reporting to Parents will contain all data recorded at Reporting to Parents schools. This allows a complete WACE achievement profile of the student to be viewed and appropriate interventions made. When a student has arrived at a school and has WACE achievements recorded at a non–Reporting to Parents school, these will not be visible, and the student may be incorrectly shown as At Risk.

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Where a student has previously attended a non-RTP school and has previous achievements in WACE units, programs, or qualifications these will not appear by default in Reporting to Parents. These achievements will be visible in SIRS and can be manually added to reporting to Parents as specific unit, program, and qualification achievements.

•	Where a student has previously studied overseas or interstate, the SCSA may on review of their previous achievements award credit towards the WACE. This credit will be visible in SIRS and can be added as block credit in the WACE Tracker.

To gain recognition of prior studies for a student, schools need to complete the Year 11 equivalent studies for a Western Australian Certificate of Education (WACE) form available on the Authority website at http://www.scsa.wa.edu.au/forms/forms.

The Add block credits and data from non-RTP schools function allows this data to be recorded.

•	This data will be displayed and will form a part of the WACE calculations, however, will not be submitted to the SCSA.

•	It is the school’s responsibility to ensure that manually entered data has been recorded in SIRS by the previous school.

•	Under no circumstances should this function be used to record achievements at the current school.

•	In most cases, if entering specific course/VET/endorsed program results from non-RTP schools, do not select the block credit option as well as this would be over-crediting the student.

To add block credit for a student:

1.	Select the WACE Tracker

2.	Select the student from the student list

3.	Click on the View Detailed Analysis icon

4.	Click on the Add Block Credit icon

5.	Click on OK to indicate that you have read and accept the following warning

6.	Select the block credit type

Options are:

Option	Description
Semester for Year 11	The requirements for the WACE are reduced so that to achieve the WACE the student in Year 12 must • Complete 4 Year 12 ATAR courses or a Certificate II • Meet assessment requirements in 15 units with 10 in Year 12 • Achieve a minimum of 12 C grades with 6 in Year 12 units • Demonstrate literacy and numeracy • Complete 3 units in an English course including a pair of Year 12 units • Complete a List A and List B Year 12 pair of units
Year for Year 11	The requirements for the WACE are reduced so that to achieve the WACE the student in Year 12 must • Complete 4 Year 12 ATAR courses or a Certificate II • Meet assessment requirements in 10 Year 12 units • Achieve a minimum of 6 C grades in Year 12 units • Demonstrate literacy and numeracy • Complete a pair of Year 12 units from an English course • Complete a List A and List B Year 12 pair of units
Semester for Year 11 from Certificate II	The same as for Semester for Year 11 other than the Certificate II requirement is also met
Year from Year 11 from Certificate II	The same as for Year for Year 11 other than the Certificate II requirement is also met

7.	Click on OK

A row will be added to the WACE tracker details screen with a green highlight indicating the block credit awarded.

 

To confirm that the SCSA has awarded and recorded the block credit in SIRS prior to adding the block credit to Reporting to Parents, download the SIRS report CSE012 – student summary details and check the status of the “Prior learning block credit” field.

 

To manually enter WACE data:

1.	Click on the Add block credits and data from non-RTP schools icon

A warning message will indicate the constraints for using this function.

2.	Click on OK

The Add block credit and non-RTP data window will open. Separate sections are Block Credit, Course Units, Endorsed Programs, ADWPL and VET Qualification data.

 

3.	Click on the Add icon for the required achievement type

A row will be inserted

•	Enter the School Code, Calendar Year and Academic Year for the unit being entered

•	Right-click in the Unit, Program or Qual Code field to access the list of units, programs or qualifications

•	Select the unit, program or qualification from the list

o	Filter the list by typing part of the code or description in the search field

o	For course units select the Course and then the Unit

•	Click on OK

•	Repeat for all units listed on the SIRS Student Details report

4.	Enter the final results for all fields

5.	Click on OK

The WACE results will be added to the WACE student analysis window for the student and will be coloured in blue text

	http://www.education.wa.edu.au
	Phone (08) 9264 5555
	customer.service.centre@education.wa.edu.au