Adding a New User

i

SAIS is only intended for use by DET employees. In most cases these employees will have an existing HRMIS or Oracle webmail login, and they can be found using the Search for a User feature. You should only use this feature under circumstances where you need to give SAIS access to a user that does not have a HRMIS or Oracle webmail login.

Use the following procedure if you want to give a new user, who does not have a HRMIS or Oracle webmail login, access to SAIS.

To add a new user:

1.	On the SAIS Main Menu, select Edit Users.

The Find User screen is displayed.

2.	Click New. The Edit User screen is displayed with blank text boxes for the new user's details.

3.	Enter the new user's details in the text boxes:

a)	Login Name - This is the username or User ID for the account.

b)	First Name

c)

Last Name

d)	Email Address - This is the address that will be used for all system generated emails, including password reminder emails and emailed reports.

e)	Password - Give the new user a meaningful, secure password (see Password Tips below).

f)	Confirm Password - retype the password exactly as typed in the previous step.

4.	Click Save. The Edit User screen is refreshed with two addition tabs:

·	Roles - This tab is used to assign the new user a 'role' when using SAIS. The role determines what the user can do (edit or view) and see within the application.

·	Schools - This tab is used to determine the schools for which the new user can view and edit data.

To assign roles to a new user:

1.	Click the Roles tab. This screen displays two list boxes:

·	Available Roles - This lists all of the valid roles for SAIS.

·	Assigned Roles - This lists the SAIS roles that have been assigned to the user.

2.	Select the appropriate role, or roles, for the user in the Available Roles list box.

i	You can select multiple roles in these list boxes. To select multiple contiguous roles, hold down the SHIFT key, click the first role and then click the last role. To select multiple non-contiguous roles, hold down the CTRL key and then click on the required roles.

3.	Click the button to add the selected role or roles to the Assigned Roles list box.

4.	To remove assigned roles, simply select the role in the Assigned Roles list box and then click the button.

5.	Click Save.

To assign schools or districts to a new user:

1.	Click the Schools tab. This screen displays four list boxes:

·	Available Schools - This lists all of the schools available for use within SAIS.

·	Assigned Schools - This lists the schools that have been assigned for the user. When prompted to select a school within SAIS, the user will see the assigned schools in the list.

·	Available Districts - This lists all of the districts available for use within SAIS.

·	Assigned Districts - This lists the districts that have been assigned for the user. When prompted to select a district within SAIS, the user will see the assigned districts in the list.

2.	To assign schools or districts, perform the following:

a)	Select the appropriate school, or schools, for the user in the Available Schools list box.

b)	Click the button to add the selected school or schools to the Assigned Schools list box.

c)	To remove assigned schools, simply select the school in the Assigned Schools list box and then click the button.

i	Repeat this process using the districts tools if you want to assign districts to a user account with district level access (e.g. District Enquiry role).

3.	Click Save.

Password Tips

The following tips may be useful when selecting and using passwords:

·	Change your password frequently, and at least once every month.

·	Use a different password for every account you maintain online.

·	Use a password with some non-alphabetic characters, e.g., digits or punctuation characters.

·	Use a password that is easy to remember, so you don't have to write it down.

·	Don't use any names of family, friends, pets, etc.

·	Don't use your telephone number, postcode, your initials or any part of your name or your address.

·	Don't use a password shorter than six characters.

·	Don't re-use any portion of your old password.

·	Don't use a word contained in dictionaries, spelling lists, or other lists of words.

·	Don't let anyone observe you using your password.

·	Don't use your username in any form (as-is, reversed, capitalised, doubled, etc.).

·	Don't use a password comprising all digits, or entirely the same letter.

·	Don't respond to any request for your password.

·	Don't let anyone know your password.

·	Do not use the browser's "remember my password" feature, without considering the value of the data the password protects.

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